Administrative Assistant at Beacon Hill Staffing Group, LLC
Reputable PE firm seeks a Temporary Administrative Assistant to support the Private Debt team in their new New York office. This role must be able to be in office 5 days per week but there is some hybrid flexibility. Hours are 8:30-5:30 w/ flexibility for OT.
Administrative Support
- Provide executive-level administrative support to members of the Private Debt team.
- Candidate should have the ability to anticipate the team's needs/requirements and actively resolve issues.
- Calendar management requiring the coordination of numerous meetings, via conference call, Zoom, and in-person, including entering and maintaining internal and external appointments/meetings
- Coordinate extensive domestic travel and international travel
- Process expense reports using Concur
- Execute various weekly internal reporting requirements and CRM data entry
- Email management
- Other general administrative duties such as filing, Federal Express mailings, updating contact lists, etc.
- Handle personal tasks on a limited basis
Organization and Coordination
- Handle day-to-day administrative needs of the Private Debt team
- Run and distribute the weekly reporting
- Coordinate calendars, meetings, and time demands with only broad direction
- Recognize urgent or time-sensitive requests and prioritize
- Perform a variety of other administrative duties that might include:
- Compose correspondence/email to convey relevant information with appropriate clarity and tone
- Create documents, reports, presentations, and spreadsheets
- Organize on-site meetings (this will include reserving meeting rooms and meeting/catering set-up)
- Prepare and route agendas and other meeting-related materials
- Organizing files, printing files, mailing, scanning, photocopying, data entry, etc.
Requirements:
- 2-3+ years of previous administrative experience
- Bachelor's degree preferred
- Strong MS Word, Excel, Outlook, PowerPoint and writing skills
- Ability to multi-task and juggle multiple tasks at once
- MUST be team-oriented and extremely detail oriented
- Excellent organizational skills and a professional, proactive attitude
- Must be detail-oriented, able to multitask and manage competing priorities
- Flexible to handle both routine and urgent issues that might arise outside of normal office hours
- Extremely well organized and able to assist others in bringing order to complex issues and situations
- Strong interpersonal skills and the ability to connect with people
- Excellent verbal and written communication skills
- Manage confidential and sensitive information using appropriate discretion
- Able to personally manage change and adapt work style/processes in response to the dynamic nature of the organization
- Can manage multiple tasks in an environment of tight deadlines and high-quality standards
- Able to operate autonomously and collaboratively
Compensation:
- Hourly up to $35/hr DOE
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
35 - 35 /hour
Job summary
- Location
- New York, NY
- Job type
- Full Time, Employee
- Posted
- 3 Days ago
- Industries
- Financial Services
- Education level
- Unspecified
- Reference code
- a1408480ny-temp_1740680722
Contact information
- Contact name
- Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group, LLC
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
View company profile