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Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, ground treatment and ground improvement.

We are seeking a highly organized and detail-oriented Corporate Services Coordinator to support both our Risk/Legal and Corporate Services team. This role requires great administrative skills, the ability to manage multiple tasks, and a good understanding of legal procedures and documentation.

The ideal candidate will have a dual role:

  1. assist with, document preparation, letter drafting, database management, scheduling, insurance claim management, research, and general administrative duties to ensure the smooth operation of the legal department.
  2. Support administratively the corporate services (Human Resources, Engineering and Business Development)

Key Responsibilities:

RISK AND LEGAL: (estimated 40-50% of your time)

  • Document Preparation & Management: Format, proofread, and organize construction documents, corporate records, contracts, correspondence, and reports. Help prepare discovery documents
  • Filing & Record-Keeping: Maintain and organize project files, corporate and legal records, insurance records, and confidential documents, ensuring compliance with legal requirements. This will include on-going or new disputes, corporate records, union agreements, construction subcontract, and insurance information.
  • Scheduling & Coordination: Manage calendars, manage company deadlines, schedule meetings, and client appointments for our in-house counsel.
  • Research & Support: Conduct basic research, gather project information, and assist in preparing case materials.
  • Communication: Act as a point of contact for our internal teams, stakeholder attorneys, and other external partners; centralize and organize enquiries.
  • Compliance Support: Assist in maintaining compliance with legal procedures, confidentiality standards, and regulatory requirements.

CORPORATE SERVICES: (Estimated 50-60% of your time)

  • Coordination and Department support: Support the daily operations of the department and ensure smooth running of department. Assist with administrative tasks as needed
  • Data entry and record-keeping: Maintain our Salesforce database to ensure accurate and up-to-date records. Enter employee data as needed in our HR database.
  • Tradeshows coordination: scheduling and attendance management for all trade shows we participate in as an organization. Manage trade show registrations, individual registration and logistics
  • Event and Meeting Support: Assist in planning company meetings, conferences and employee events
  • Management of industry memberships: assist with the maintenance and renewal of our membership in industry organizations – Code and review invoices and track expenses related to industry organizational memberships.

Qualifications & Skills:

  • Education: High School diploma required. Associate or Bachelor degree in legal studies, business administration, or a related field is preferred.
  • Experience: Previous experience as a construction, insurance, or legal administrative assistant or in a similar role is a plus. Previous experience in an administrative office support is required
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software and Salesforce is a plus.
  • Communication: Strong written and verbal communication skills; ability to read and edit legal documents.
  • Attention to Detail: High level of accuracy and organization in handling sensitive legal or confidential documents.
  • Time Management and Organization skills: Ability to prioritize tasks, multitask efficiently, and meet deadlines in a fast-paced environment.
  • Confidentiality: Strong understanding of confidentiality and data protection protocols.
  • Team Player: Positive attitude with the ability to work well with different departments and personnel.
  • Problem-Solving: Ability to anticipate office needs and resolve administrative challenges proactively.
  • Technical Understanding: Develop a basic understanding of civil engineering principles, construction techniques, and project management processes.

 

Preferred Qualifications:

  • Familiarity with legal terminology and legal documentation.
  • Experience in a law firm, corporate legal department, or legal services environment.
  • Knowledge of e-filing systems and legal research tools.
  • Ability to work independently with minimal supervision

Work Environment:

  • Office-based role with limited remote work flexibility, (to be discussed)
  • May require occasional overtime for urgent legal matters, deadlines or during busy periods.

This position offers an excellent opportunity to contribute to several departments while growing within a dynamic organization.  If you are an organized and proactive professional with a keen interest in legal support who enjoys teamwork and contributing to the efficiency of a multi-faceted department, we encourage you to apply!


Nicholson Construction participates in E-Verify.

Please be advised that all interested candidates are REQUIRED to attach a copy of your resume in order to be considered.

In an effort to foster a diverse workforce Nicholson Construction encourages applications from minorities, veterans, women and individuals with disabilities.  EOE AA M/F/Vet/Disability

If you want to view the EEO is the Law poster, please choose your language: EnglishSpanishArabic - Chinese

Job summary

Location
Canonsburg, PA
Job type
Full Time, Employee
Posted
Today
Industries
Construction - Industrial Facilities and Infrastructure; Engineering Services
Reference code
1014-9200592310233_1

Contact information

Contact name
Ashley Farkas

Nicholson Construction Company

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